|With video conferencing facilities and convenience of making long distance international calls, online conferences are quite commonplace nowadays. |
With video conferencing facilities and convenience of making long distance international calls, online conferences are quite commonplace nowadays. Companies do not necessarily have to send their executives in person to the overseas destination to finalize the deal. At least, in the initial discussion stage of the deal, the entire interaction can be professionally conducted through an online meeting. Later on, if things work out well, the representative can personally visit to finalize the deal in person. Also, the online conference is highly suitable to effectively conduct the internal operations of the company. This is highly useful for companies whose operations are spread in different locations.
Virtual conference setting
The online meeting can be a very effective tool in sealing new deals. However, there are certain protocols that you need to keep in mind while such a conference. It can take a little time to adjust to the online video setup. In reality, you are sitting in front of a computer in an empty room, but virtually, you are in the same conference with other participants from different parts of the world. Maintaining proper video etiquettes is very important. Take the first few minutes of the conference to consciously adjust between this simultaneousness of the real and virtual. Set your mind to believe that you are actually in a serious conference room and behave accordingly. Attending to a call, typing on the keyboard, etc. are some of the behavioral mistakes you must avoid.
Channelizing to success
Remember the rules of participation in a conference online. You need to be attentive to what the other participants are saying. You will have the headphone for that. Also, if you are entrusted with the responsibility of acting as the facilitator of the meeting, take special care in ensuring there is a balanced interaction between the participants. Follow the flow of discussion and ensure that the discussion does not go off topic. If the purpose of the conference is to finalize a business deal, as a facilitator you should see that the course of discussions is channelized towards a successful deal.
Finally, you must ensure to use state of the art equipments for the conference. One of the greatest benefits of such services is that you can share files and presentations with other participants in the online discussion. Of course, you do not need elaborate arrangements like a video conference, but at least make sure that the headphone and microphone are of good quality. To maintain meeting etiquettes, take care of few important details. For instance, you must keep your cabin door closed while you are at the meeting. Having someone walking in the background distracts other participants and creates a bad impression for you.
FaceConferencing.com is a leading Conference Online System provider developed the video conference & online meeting system to provide you with simple and easy access to global online meeting at affordable cost.
|Category: BusinessPublish Your Article|